How to Develop Effective Negotiation Techniques

Learning how to develop effective negotiation techniques can take you a long way in the business world. There are many different aspects of business that require effective negotiation and it is in your best interests to learn this. Here are a few of the different ways that you can develop effective negotiation techniques.

One method that you have at your disposal to learn effective negotiation techniques is to take a class. There are negotiation classes that you can take that will explain the entire process to you. You will be able to learn the basics of negotiation from a trained professional. One of the great things about taking a negotiation class is that you can learn in a hands-on manner and you can ask plenty of questions. Many people learn best this way and it generally works very well.

Another way that you can learn negotiation secrets is to purchase a course. There are several negotiation courses on the market that you can buy online. You will then get access to all of the information that you need in order to learn how to be successful negotiating. Many of these courses will implement video tutorials, audio files, and e-books to help you learn negotiation. One of the great things about this type of learning is that you can work at your own pace. You will be able to stop the videos, rewind, and listen to them again.

When you are trying to develop effective negotiation techniques, you also need to try to get some practice in. One of the best ways to do this is to role-play. You can recruit a friend or family member to help you with this. Sit down with them and ask them to act like they are negotiating against you. By doing this, you can get some great practice in and this will help you to develop effective negotiating techniques quickly.

Once you have learned the techniques, you need to put them into practice, as soon is possible. Many people learn something and then never actually get around to using it. If you plan on negotiating in your business, you need to try to get a little bit of real-life practice first. Try to negotiate as often as you can in real life situations. By doing this in a real scenario, you will be able to develop your craft and hone your skills. Negotiation is just like any other skill and it takes time and practice to develop. Very few people can negotiate effectively straight away so it will take some dedication on your part to make it work.

If you want to be successful in business, you should aim to spend a reasonable amount of time developing effective negotiation techniques. This can go a long way towards helping you save money and doing as well as you can in business. If you put a priority on developing these techniques and then immediately putting them into practice, it will greatly increase your chances of success.

Why Negotiating With Friends Can Make You Sad

Negotiating with friends can make you sad because of the heightened emotions that can be involved; emotions can be invoked as the result of caring too much about the preservation of the relationship, which can create unimaginable angst. That level of angst can lead to sadness.

Most negotiators know it can be more difficult to negotiate with a friend, much more so than with someone you barely know. The longer the relationship and the greater the value you place on preserving it, the more daunting can be the negotiation process with a friend.

1. What would you do if the following occurred to you?

A friend asks you for business advice. She knows you’re a savvy business person; you’ve owned your business for more than two decades. You’ve given your friend sage business advice in the past, based on your many years of business experience that others have valued and benefited from. Prior insights you’ve given her proved to be correct when you suggested she not address a certain business endeavor that she chose to engage in any way. As you had predicted, that venture later proved to be unfruitful.

2. What do you do when you see your friend about to make the same business mistake again? Do you give her one-time advice and adopt a take it or leave it perspective, or do you become dogmatic with your insistence that she not walk down the same dead-end as before? If you decide to give her advice to what degree do you do so?

The answers really lie in the degree of care and concern you have for your friend and therein lies the dilemma. If you become too emotionally involved, you run the risk of being perceived as overbearing, a know it all, even demeaning, as you persist in attempting to defer your friend from the pending doom she’s about to engage in. You have to balance that emotional consternation against making yourself sick with anxiety.

When it comes to emotions invoked from negotiating with friends, you should/must realize that you need a mental tripwire that’s used to bring you back to a state of calm and/or a mindset that does not become overly fraught with hypertension. If the degree of tension is not controlled it can lead the discussion/negotiation down a path from which it becomes extremely difficult to continue the nurturing of the relationship. Thus, when it comes to negotiating with a friend, know when to back out of the negotiation/conversation. If you take a cooling off period before addressing the topic again, if ever, you’ll preserve the relationship… and everything will be right with the world.

Remember, you’re always negotiating!

Should You Give Handouts At Presentations?

You get a huge pile of paper handouts and browse through them. Suddenly you realise that the presentation has ended and you didn’t actually pay attention to what the presenter was saying. Is this familiar?

Should you give handouts during a presentation or not – this is a very important question.

Yes and no. It depends, of course on the nature of the presentation. If you are going to make a technical, scientific or factual presentation with much details handouts help the reader assimilate facts. However, if you are making a presentation with much emotional appeal handouts could be counterproductive as there is a risk that the audience members are immersed in the handout and not paying enough attention to the presenter. National and organizational culture plays a great role in the success of the presentation. Brits, Americans or Italians for example appreciate interactive presentations with emotional appeal but the Finns and the Japanese feel comfortable with restrained fact based presentations where they can take notes. There are great variations also among professions. People in marketing and in the creative professions wouldn’t always like to sit quietly and scribble notes but accountants or lawyers might be more inclined to take notes.

You can distribute handouts before, during or after your presentation. There are advantages and disadvantages to all three so you must consider what you hope to accomplish with the information provided in the handouts.

If there is material in your presentation that cannot be visually displayed on the screen but that is important to follow while you speak, distribute the handouts before you begin speaking. If possible, have them ready for each person to take as they enter the room. This will allow them to read the information before you begin speaking. People who are reading are not listening with attention. There is another advantage in distributing handouts before the presentation. It allows listeners to make notes directly on the handouts. Remember that taking notes is the choice method of learning for many people. Distributing handouts during your presentation is challenging. Pass them out quickly and make sure they are relevant to the point you are discussing. No matter how quickly they are distributed, the audience will be distracted and you might lose some of their attention. This is the least favorable time to distribute materials, but occasionally it is the only appropriate time to do so. Remember that you will have to recapture your audience’s attention and get yourself back on track.

If you decide to distribute the printed materials after your presentation, let your audience know during your presentation. Tell them what information is covered in the handouts, which will encourage them to listen instead of taking unnecessary notes.

Here are some basic guidelines for creating effective handouts that help the audience instead of distracting or misleading them.

Pay careful attention to the appearance of the handouts.

  • Print them on clean white paper.
  • Use a readable, ordinary font like Times or Courier. Don’t vary fonts but make the text as uniform as possible.
  • Don’t cram too much into each page, and don’t leave gaping blank spots.
  • Make the handout clear and easy to navigate.
  • The handout order should be the same as the presentation order. Don’t make audience members flip back and forth between pages.
  • Double-sided handouts are highly recommended (they save paper and there’s less to carry).
  • Always staple multipage handouts, preferably only once, in the upper left corner.
  • Include page numbers.

Printed handouts are most effective if they contain the following elements.

  • Title section

At the top of page 1 you should have the following information, title of presentation, your name, your contact information e.g., e-mail address. You can also include the presentation location and date.

  • Body

Structure the body using headings or if your presentation is primarily data-driven, you can simply allow readers to follow along using the numbers.

  • Tables

Keep their design simple. Simple statistics may be best presented in a table, but often a graphic is better for this purpose. All tables should have clear and informative captions.

  • Figures

Figures include charts and graphics. If you have graphics, make sure they’re clearly visible on the handout. Like tables, figures should also have informative captions.

  • References

List only the references mentioned in the presentation (orally or on the handout). These are usually no more than five or ten for a presentation.

Microsoft PowerPoint or similar presentation software such as Apple Keynote have built in options for creating handouts from the slides that you are going to use during your presentation.

PowerPoint handouts

By default, PowerPoint offers choices to include 1, 2, 3, 4, 6 and 9 slide thumbnails per Handout page – some layouts, such as the one for 3 thumbnails also provide some space next to the thumbnail for notes to be written/printed. If you put too many slide thumbnails on one page some text or figures might be very difficult to read.

Other options than printed handouts

Printing Handouts is not always the only solution – especially if you need to email it to someone. In such a case, one can output Handouts to a Portable Document Format (PDF) file.

In conclusion you have to consider carefully what you aim to achieve by giving out the handouts. Then follow the guidelines given above to produce and distribute clear handouts, which help the audience absorb your message rather than distract them.

Enjoy your presentations!